Recording and Approving Payments
How to handle online payment confirmations and manually record offline payments.
Payments in Zenith AMS can be collected online via Paystack or recorded manually for cash, bank transfer, or other offline methods.
Online payments
When a member pays via the portal (using card, bank transfer, or mobile money), the payment is processed through Paystack. Upon confirmation from Paystack, the payment is automatically marked as Paid in Zenith AMS — no manual action required from the admin.
Manually recording an offline payment
Navigate to Payments
In the admin panel, go to Finances → Payments.
Find the member's assignment
Search for the member and locate the outstanding financial assignment.
Record payment
Click Record Payment. Enter the amount paid, the payment method (cash, bank transfer, etc.), and the payment date.
Approve
Set the status to Approved. The member's financial obligation is updated immediately.
Partial payments
Zenith AMS supports partial payments. If a member pays part of their dues, you can record the amount and the assignment will show as Partially Paid. The remaining balance is tracked automatically.
Related articles
Assigning Dues to Members
How to create financial assignments — assigning charges to individual or groups of members.
Financial Management Overview
How the Zenith AMS financial system works — from financial items to payments and reports.
Payment Made But Not Showing as Paid
Why a payment might not show up immediately and how to resolve it.