Financial Reports

Zenith AMS provides comprehensive financial reporting to help you understand your association's financial health.

Available financial reports

The funds position

In the admin panel, open Reports, then Funds position. It shows money received (split into what was carried forward from your old records and what has been received since, by kind: dues, levies, donations, and what members paid above a charge, which is held as credit), money spent (paid expenses by event or project and by kind, plus any credit paid back to members), and the funds on hand. Credit that members hold is money you have but owe back, so it is shown separately. Approved expenses not yet paid are listed but not deducted.

• Check against the bank: enter the balance on the bank statement and the day it was read. The page shows the difference from the funds on hand.
• If the two differ, write why in the note (for example, donations received after the old account was drawn up). The note is kept with the statement and goes into the spreadsheet download.
• Download spreadsheet (CSV) gives the whole statement, including the bank check and the note.
• Seeing the page needs permission to view financial reports; saving the bank check needs permission to update finances.

Starting a running balance from a cut-over

Moving to Zenith AMS part way through your association's life? You do not need to rebuild years of old payments and expenses. Bring in each member's balances, keep your old accounts (and their bank reconciliation) as your record of the past, and set a cut-over: the last day of the old records and the bank balance at the close of that day. From then on the page leads with a running balance: the bank balance at the cut-over, plus every payment taken in Zenith AMS after that day, less every expense paid after it. That is what the bank should hold, and the bank check is compared with it.

• Set it under Reports, Funds position, Cut-over: the day and the bank balance after that day's last transaction (both, or clear both to remove it).
• Payments brought in from old records and expenses marked as old records never count in the running balance, whatever their date. The all-time figures stay on the page as history.
• Record every payment and expense in Zenith AMS from the cut-over on (Receive payment, expenses), so the running balance keeps matching the bank.
• The day ends at midnight, Lagos time: a payment made late on the cut-over day is already in the opening balance.

Accessing reports

Reports are available in two places: the member portal (Reports section in the sidebar) for general financial summaries, and the admin panel (Finances → Reports) for detailed admin-level reports including overdue analysis and individual member statements.